Acquisitions Clerk

The Dayton Metro Library is seeking a full-time Acquisitions Clerk to join our team! This position reports to the Acquisitions Manager and works in our Operations Center in downtown Dayton. The primary responsibility of this position is to order materials, chosen by our Selection Librarians, via EDI with our Integrated Library System software. The successful candidate will use Microsoft Excel, financial software and vendor websites to coordinate our annual standing order plans for serials. Other typical activities may include generating and closing out purchase orders, data entry, and using our financial software to ensure that bills are paid correctly and in a timely manner. This behind-the-scenes position comes with typical office hours, Monday through Friday. The successful candidate will be adaptive and detail-oriented and be comfortable working at a computer for most of the day. If this sounds interesting to you, we want to hear from you today!

DML is committed to cultivating inclusive environments and a workforce that reflects the diversity of our community. As such, we encourage Black, Indigenous, and people of color (BIPOC) to apply, in addition to members from other marginalized groups.

Further, we recognize the importance of language diversity on our team as Dayton was the first city in the United States to earn the status of "Certified Welcoming" city. We encourage applications from individuals that are fluent or proficient in any non-English languages commonly used in Montgomery County including Spanish, Mandarin, French, Korean, Vietnamese, Hindi, Urdu, Russian, Tagalog, Kinyarwanda, Arabic, Turkish, Swahili, and American Sign Language (ASL).

Essential Job Duties

  • Orders materials. Follows designated procedures for creating order lists and purchase orders. Transmits orders to vendors. Troubleshoots and corrects problems that arise in the ordering process
  • Receives new materials upon arrival. Verifies editions and number of copies. Changes header charges and prices as needed. Follows procedures for invoicing. Troubleshoots and corrects problems that arise in the ordering process
  • Coordinates and executes the renewal of serials for all audiences. Pays invoices and receives serials standing orders. Routes professional journals. Maintains standing order files for Serial files. Troubleshoots and corrects problems that arise related to serials in the ordering process.
  • Processes direct orders, special orders and demand orders.
  • Reviews monthly statements to verify accounts are correct and up-to-date. Applies credits and cancellations as needed.
  • Sorts system-wide mail delivery daily.
  • Orders office supplies.
  • Works with Cataloging to ensure bookplates are placed in gift items as required. Flags materials requiring special attention and communicates issues to Cataloging.
  • Supports Materials Selection Librarians by withdrawing weeded materials and aids with collection right-sizing and redistribution.
  • Processes items for special collections according to set procedures. Uses item record sets to change and track changes.
  • Works as a team with co-workers and supports system-wide initiatives. Backs up other staff as assigned.
  • Typical work schedule is Monday through Friday, 8:00 to 5:00.

Job Qualifications

  • High school diploma or general education degree (GED) and one to three months related experience and/or training; or equivalent combination of education and experience.
  • Knowledge of accounting practices and procedures preferred. Data entry skills required.
  • Ability to write routine reports and correspondence. Ability to speak effectively and clearly when addressing individuals and apply active listening skills.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts and percentages.
  • Ability to use e-mail and word processing software. Ability to operate in a network environment. General knowledge of PC equipment required.
  • Physical Requirements: Ability to periodically pull and push book trucks. Ability to occasionally lift, reach, stoop, sit, and turn. Ability to frequently grasp, carry, hold, stand, walk, and use keyboard. Specific vision abilities required by this job include close vision and distance vision, and the ability to distinguish colors. Ability to speak and hear required.

Compensation and Benefits: The starting hourly rate for this position is $16.11. Benefits include health, dental and vision insurance along with paid time off and OPERS retirement.

Application Process: Please send your cover letter and resume to Jennifer Kadel at This position is open until filled.

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