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Responses to questions asked regarding the AMH and RFID Request for Proposal issued by the Dayton Metro Library on August 19, 2014.

1. What is the libraries circulation strategy (ie: floating collection)?
A: We float most materials.  There are just a few small collections that do not float, but all heavily used materials float.

2. What size totes are currently used for transits?
24" x 19.5" x 12"  w x d x h

3. What is current method for labeling hold items?  Where and how are the holds currently applied?
A:At the Pickup branch, staff print hold slips when the item is checked in, either from the location's pick list or from materials coming from other locations to fill the hold.

4. Will the collection be fully converted to RFID prior to installation of the automated material handling systems?
A: No.  We expect to implement the central sorter in approximately March. 2015 to coincide with opening the Operations Center.  WE expect to begin tagging in April or May of 2015 and be completed by the end of 2015.

5. What types of vehicles transit materials from location to location?  Do the vehicles have lift gates?
A: Currenly small vans move totes between branches. Each one delivers to about 4 locations.  The vehicles do not have lift gates.  This is a contracted service.

6. How are new materials introduced into the collection?  Are all new materials introduced at the central sorting location?
A: Technical Services, which is where most new materials come from, will be a part of the Operations Center.  Processing staff currently fill green tubs (which indicate new materials). They use patterns to ensure varied distribution to branches.  We expect this process to continue and not use the central sorter for new materials.  Some materials are dropped shipped to branches and they will check them in.

7. Will the RFP award be given just one vendor?
A: No.

8. One of the requirements of the automated material handling systems is to have a shelf for patrons to place items.  If patrons are not required scan or place items on an antenna to return materials, is a shelf still needed?
A: We think a shelf is needed as some patrons borrow and then return many items and will need a place to set them while using the return.  Other libraries have also recommended having this.

9. Once the collection is fully converted to RFID, what percentage of materials will remain barcode only items?  In other words, will some materials never be tagged?
A: We are expecting to tag as much as we possibly can to get the full benefit of RFID, including magazines.  It is possible there will be some odd items that cannot be tagged but at this time, our concept is to tag everything as much as possible.

10. Is there a height requirement for the bins?
A: No.

11. Can the library supply CAD or dimensions for each location planning AMH?
A: No, most locations have not been planned.  Our consultant has helped us make prelimiary sketches of how sorters will fill the space in the plans.  Sorters at libraries are expected to be near the entrance with patron returns going directly into the sorter room.

12. Does the library have a preference regarding self-check configurations?  Do you prefer desktop units or self-check kiosks?
A: Currently we have all table top/ component models of self checks.  If we can replace some with kiosks, that might work better in some places.  The exact number of potential kiosks has not been determined.


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