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Answers to Questions Received

RFQ for Architects/Engineers - Answers to Questions Received

(The period for submitting questions is closed. Question #21 is the final question that was answered.)

1. You state that in order to become prequalified with the Dayton Metro Library you must submit a response to this RFQ. However, after looking at the various disciplines required by the library system, I do not see anything about geotechnical engineering or environmental services that are required prior to design or construction material engineering and testing during construction.

a. Are these services required to submit qualifications?
b. If not, how will they be handled directly through the Dayton Metro Library or as part of the Architectural team?
c. If qualifications are necessary, will the Dayton Metro Library contract directly with the firm or firms prequalified?

At this time, only architecture/engineering  (AE) design services are being sought.  AE firms are not being asked to include geotechnical or environmental services in their scope of work.  Geotechnical and environmental services will likely be sought in a separate request from the Library (in cooperation with the AE).   It is likely that construction engineering/testing will be procured by the builder of each building, but the Library could opt to procure those services directly.


2. Your RFQ states that the Architect of Record must have a fully staffed office in Montgomery County. Is this also a requirement for all disciplines?

The Montgomery County office of the Architect of Record must be fully staffed with the licensed architects and other support staff necessary to provide thorough architectural basic services.  Design engineers (civil, structural, mechanical, electrical) may be employees of or consultants to the Architect of Record and do not need to be located in Montgomery County - though it is preferable that they be located in Montgomery County.


3. On page 5 it mentions that all services except commissioning agent will be provided by the Architect. Will there be a separate RFQ for a commissioning agent or has Dayton Metro Library already retain the services of a commissioning agent.

The Library has not retained the services of a commissioning agent.  It is likely that the Library will issue a request for commissioning services sometime in the future.


4. Is the goal of this RFQ process to select only a “design firm” or a complete team of professionals including engineers and specialized consultants? Should the responder to the RFQ submit only the qualifications of the architectural team or submit entire team qualifications for the projects including engineers and any specialized consultants?

The goal is the selection of a complete team.  Please submit qualifications for an entire team.

5. If a non-Montgomery County based architectural firm intends to team with a local firm, should the local submit separately so the Library can assess and form the team?

Firms should not submit separately.


6. If a firm without a Montgomery County office is submitting qualifications, should the firm:

a. submit the qualifications of that firm and only identify up to two Montgomery County-based firms with which it could team, or
b. submit joint qualifications of a formed team consisting of a non-Montgomery County firm and a Montgomery County-based firm as a pre-established team, or
c. either manner of submitting is acceptable?


Stated differently, is it Dayton Metro Library’s preference to have an architectural team already formed or would the library prefer to select two separate firms and ask them to team?

Please submit a team that is already formed.


7. Will all five projects, included in Segment 1, be awarded to a single firm or will a separate firm be selected for each of the five projects?

A single firm could be selected for all the Segment 1 projects, or more than one firm may be selected - at the Library's discretion.


8. Will the firms selected for future Segments 2, 3, and 4 of the Library’s Facilities Plan be selected exclusively from the responders to Segment 1 or will other responders be solicited for Segments 2, 3, and 4?

Firms selected for Segments 2,3 & 4 in the future will be responders to Segment 1 -  that the Library names to the pre-qualified firms list and that update their qualifications annually.


9. If the design firm offers interior design services, should the firm also express their interest to provide interior design services or will there be a separate RFQ soliciting those services?

Interior design services must be included in the proposal  - provided either in-house or by a specific consultant.  However, the Library reserves the right select a separate interior designer, if necessary.


10. Are the 10 pages for project descriptions or photographs include in the 25-page limit for the submission or are they in addition to the 25 pages?

The 10 pages are in addition to the 25 pages.


11. If the cover or the dividers contain photographs but no additional text, other than the name of the section, will they be counted as part of the allowed 25 pages?

Dividers containing photos, but no text, will not be counted as part of the 25 pages.


12. Will one design firm be awarded all of the projects within segment one of the facilities plan, or will multiple firms be identified for specific projects?

Please view the response to question 7 above.


13. With regards to item D under “Proposal Requirements,” should the organizational chart identify the full subconsultant team? Likewise, should the brief description of each team member include all subconsultants?

Please view the response to question 4 above.  All subconsultants should be included.


14. Does the Library have a preferred list of local architects and subconsultants?

The Library does not have a preferred list.


15. With regards to items G through I under “Proposal Requirements,” can a project appear in more than one section of the proposal? If not, may we combine these sections to provide one continuous portfolio of work?

Yes, a project can appear in both sections G and I.


16. Item N under “Proposal Requirements” states, “Additional pages for project descriptions or photographs shall be limited to 10 pages.” Is this referring to the portfolio section (item H)? If so, should this section be included in the RFQ as a separate attachment?

The additional 10 pages described in item N are not specifically referring to the portfolio section (item H).  Those 10 additional pages in item N may be used for any additional information, on any projects the proposer chooses.



17. The RFQ limits the proposal to 25 pages single sided, with an additional 10 pages for project sheets and images. Are you specifically requiring a single-sided format, or can we print on both sides of those 35 total pages?

Please print only on one side of each page.


18. How does the library define “Thematics Design”?

Thematics design includes developing concepts, schematics, design development and possibly construction documents for special features for the interior of the building (and possibly the site) that are visual and functional attractions for kids of all ages.  These features may be architectural, non-architectural, loose, fixed, static, dynamic, hands-on, automated, colorful, interesting, exciting, etc.  Thematics could be included in some or all of the library projects.


19. If a project has a construction manager, is it correct to assume they will provide the estimating services? Or is each team required to include estimating as part of their proposal?

Whether a construction management firm is used, or is not used to provide cost estimating services on any of the projects, the design team will provide cost estimating services during the schematic design, design development and construction documents phases.  The Library will choose which projects include a construction management firm and which projects do not.


20. What level of LEED certification does the library hope to achieve on its projects, or will it be a case by case discussion?

At the Library's discretion, some or most of the projects may be designed to meet LEED gold standards - possibly without actually applying for LEED certification.


21. Regarding “Public Art Program development” – is the library’s expectation that this will be part of the design team services, or coordinate the architectural design with a third party developing an art program?

The design team will include locations for art in the architectural design, coordinate the architectural design with any public art program that the Library develops and participate with the Library in the selection of artists.



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